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Internet Tips:
August |
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| Archiving documents on a thumb drive |
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Q. If I use my USB flash thumb drive to back up my
documents, approximately how long can I keep them on the drive? I want
to keep the thumb drive in a fire-proof safe. But I am told by the safe
company that moisture collects inside the safe sometimes. Will the thumb
drive get damaged or lose its memory if I put it in such a safe?
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| A. Most of the information on flash drives
focuses on how long they last in use. Less is known about how long they
last in storage. Some manufacturers rate them to 10 years. I do consider
thumb drives worthy of long-term storage. |
| However, redundancy is the best policy for
backups. I would use two thumb drives. Thumb drives are both effective and
relatively inexpensive. |
| Regardless of the media, you should occasionally
examine the backups. And I would completely renew them every few years. I
think predicted lifespans of digital storage devices are overstated.
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| Perhaps more important is the issue of file
formats. As software progresses, so do file formats. You may need to open
your documents every few years to resave them in updated or new formats. |
| USB thumb drives are remarkably rugged compared
to other types of storage. They can be dropped, scratched and sometimes
stepped on without consequence. I've even read stories of thumb drives
surviving washers and dryers. But I wouldn’t want to try that! |
| Aside from some metal casings, thumb drives
aren't prone to corrosion. However, moisture can become a problem when it
comes time to plug the drive into a computer. To help seal out water
vapor, consider a waterproof drive. They typically use sealed lids and
seamless plastic casings. |
| Getting a grip on flash drives |
| I have recently been hearing about flash drives.
I know they are portable devices, but I was wondering how they work. And
how do they differ from thumb drives and hard drives? I'll bet
you're not the only one confused by this. We have thumb and hard drives.
We won't even talk about floppy and optical drives. The makers should
publish scorecards.
Flash drives are also known as thumb, jump and USB drives, among
others. They are all the same thing. These drives use a type of memory
known as flash.
Flash has no moving parts. Instead, it is made of rows and columns.
Each juncture of row and column has two transistors. One of these is known
as the floating gate. The amount of charge passing through it determines
whether it is a 1 or 0.
Flash has a number of advantages. For one, it's tiny. So flash is
easy to slip into small places.
Flash drives can hold as much as 8 gigabytes of data. But you can
easily put them in your pocket. They make transferring data between widely
separated computers easy.
Flash also runs cool. So you can comfortably hold a flash drive in
your hand.
Although the largest flash drives are expensive, smaller ones are
not. These drives are following the same trajectory as hard drives.
Capacity is growing rapidly as prices plummet.
Flash memory is much newer technology than hard drives. Most hard
drives have platters that spin at 5,400 or 7,200 RPM. More expensive ones
spin at up to 15,000 RPM.
Hard drives are descended from drives developed by IBM in the 1950s.
So they've been around a long time. They have gotten new life in devices
such as the iPod. However, flash memory could supplant them in some
applications, such as laptops.
Hard drives have read-write heads that move very quickly above the
platters. They occasionally hit the platters, an event known as a head
crash. That destroys the drive. Even a speck of dust can cause a head
crash. So all this movement has its downside.
However, hard drives can hold vastly more data than flash drives.
Currently, the largest consumer hard drive holds 750GB. Compare that to
flash drives, which top out at 8GB. The hard drive is not that much more
expensive, either.
So, to answer your question, flash drives and hard drives don't have
much in common. They both hold data. Neither is volatile, so they don't
lose data when shut down. Both are relatively inexpensive. And both are
small, considering their capacity.
Flash is solid state, which means it won't break. But hard drives
hold a lot more information. If you're editing video, for instance, that's
really important. |
| Getting news and information from
the internet |
| There are several ways to do this, depending on
the type of news you want to receive. 1. You can go to
www.news.google.com
and see the current headlines from over 4500 different news sources. These
stories are sorted into categories, such as International, Sports,
Entertainment, National, etc. Not bad for getting an overview of what is
going on around the world.
2. For more detailed news on your town, go to
www.topix.net and
enter your zip code at the top of the page. You will then see current
headlines from your area.
3. If you want to track news about a particular person, such as a
celebrity, go to
www.news.google.com
and type in that person's name. For example, if you are a fan of actor Tom
Hanks, you might want to know whenever there is a news item that includes
his name. Google News search does that.
4. You can also track news about a particular subject matter, or a
company name, or anything else you can think of, just by entering that
word or phrase at the Google News site. A few example searches: genealogy,
Microsoft, Ground Zero construction
Remember, once you have a list of relevant news stories displayed,
you can bookmark that page. As new stories develop, you will get them as
often as you load that page. You can also set that page as one of your
Firefox tabs, so that you will see it each time you open Firefox. |
| Goodbye, 98 and ME |
| Not everyone is able to run out and get a new
computer, just because Microsoft and Zone Labs have given up supporting
those of us who still have Windows 98 or Windows ME. I am disabled and
live on $600 a month. I am lucky to have a computer. There are thousands
like me. We don't have these old systems because we WANT them. If we COULD
upgrade, we would have done it long ago.
I received a number of messages from people who say they are stuck
with 98 or ME. As the second person says, a lot of people simply can't
afford to replace their computer. It's not a question of safety for them.
Either they use 98 (or ME), or they don't have a computer.
If I were in this situation, I'd continue to use 98, too. Same with
ME. You really can't make these machines perfectly safe. But there are
things you can do.
First, I'd stop using Internet Explorer. Security problems pop up
regularly for this program. In fact, there's one out there now that
Microsoft cannot fix.
Instead, I'd download
Firefox. This free browser has problems of its own. But it
is not tied into Windows the way IE is. So the security problems are not
as severe. Besides, it can be patched, even if it is running on an old
Windows version.
Don't try to remove Internet Explorer from your computer. It's part
of Windows, and is virtually impossible to uninstall. Just stop using it.
Next, you need a firewall. ZoneAlarm no longer supports 98 and ME.
But Agnitum does. You can download
Outpost Firewall Free . It will even run on Windows 95.
You need anti-spyware software, too. In fact, you need more than one
program, to be safe. After you get the programs, update them regularly.
Spyware is a moving target.
The best such program is Webroot's Spy Sweeper, in my opinion. (Webroot
is also one of my advertisers.) Spy Sweeper supports Windows 98 Second
Edition, along with ME. So if you use the early edition of Windows 98,
you're out of luck.
Spy Sweeper is $30. It updates itself automatically.
Spybot-Search & Destroy is also good. And it is free. Furthermore,
it runs on all Windows 98 systems. Download and install it. You have to
update it manually.
Ad-Aware Personal is also free. And it works fine on Windows 98 and
ME. It will not keep spyware off your computer. But it does a good job of
removing it. Download and install it. Update Ad-Aware manually.
www.lavasoftusa.com/support/download/
Don't forget antivirus software. There's plenty available for 98 and
ME. Free programs are available from AVG and avast!. You'll find links
here:
http://www.grisoft.com/doc/40/lng/ww
http://www.avast.com/eng/avast_4_home.html
Install a HOSTS file. If something gets onto your computer, the
HOSTS file will keep it from contacting the Internet. You can get a good
HOSTS file
online. Follow the instructions for installation.
Most important, use common sense. Most threats arrive via e-mail.
Don't open spam. Delete it. If you do open it, do not open attachments.
You will almost certainly be attacked.
There is a slim possibility that a Web site could download something
dangerous to you. I emphasize the word slim. However, if you use common
sense, you should be OK.
Nonetheless, Microsoft's lack of support is a problem. The bad guys
could find and exploit a weakness in these old systems. There is an
outside chance that a keylogger could be placed on your computer. So don't
put any confidential information on them. I wouldn't do online banking or
stock trading with these systems.
Kim Komando |
| Cracking a Windows password someone
set up and forgot |
| A lost password can be one of the most
frustrating computer problems. Often, the person who established the
password is long gone. So we don't even have someone to bark at!
Windows includes a hidden Administrator account that can be used for
problems with other accounts. You can access it by restarting the computer
into safe mode.
First, restart the computer. As it starts, repeatedly press the F8
key (some computers instead require the Delete or Esc key). Instead of the
familiar Windows screen, you'll see a text-only Advanced Options Menu. Use
the arrow keys to select Safe Mode. Then press Enter.
Select the Administrator account. By default on most computers, it
requires no password. Once logged in, you can change the password of the
account you normally use.
To make the change, click Start>>Run. In the box, type "control
userpasswords2" (without the quotes) and click OK. Select your normal
account name in the list. Click the Reset Password button. You'll be
prompted for a new password. You can restart the computer and use the new
password on your normal account.
If you're completely locked out of your computer, you'll need
software. Such services include Login
Recovery, FastCrack,
and NT
Password and Registry Editor. Each is free. They make use
of boot disks that you can download to a floppy or burn to CD. Of course,
you'll have to use some other computer to do the downloading.
Once you've got access to your computer, set a new password through
Windows. To do it, click Start>>Control Panel. Double-click User Accounts.
Select your account and click "Change my password." You'll be prompted for
a new password.
You'll also have the opportunity to enter a password reminder. It
should trigger your memory if you ever forget your password. But the
reminder should not be descriptive enough to allow others to determine
your password. |
| How do I erase my surfing history in
Mozilla Firefox? |
| Firefox provides a one-stop menu for private
information. Click Tools, then Options. Select Privacy from the top menu.
To delete cookies, select the Cookies tab. Then click the Clear Cookies
Now button. You'll find a similar "clear all" button under the History,
Saved Forms and Cache tabs. |
| Internet connection quits while
you're away |
| Q. I have an eMachines computer that works fine.
However, my DSL shuts off after about an hour of inactivity. I have to
restart the computer to get back online. How can I keep the machine online
for backups, etc.? |
| A. A broadband connection should not quit, even
when left alone for long periods. Still, you're not alone. The solution is
not the same for everyone. But I can give you some likely troubleshooting
points. Get rid of spyware
Spyware can cause any number of unwelcome symptoms. And because it
is so pervasive on the Web, spyware is a likely culprit. Scan your
computer with a few anti-spyware programs. You can find good, free anti-spyware
programs at:
http://www.safer-networking.org/en/download/index.html
http://www.lavasoftusa.com/software/adaware/
Be sure to update each before scanning.
Reboot the modem
Some modems include a power switch that you can use as a reset.
Otherwise, you may have to physically unplug your modem's power cord.
Leave the modem off for about 30 seconds so all the electricity can
dissipate. Then turn it back on or plug it back in.
Repair the connection
Windows XP may be able to resuscitate your connection. Click
Start>>Control Panel. Double-click Network Connections. Right-click your
connection and select Repair. Windows will essentially reset the
computer's network adapter.
Check for faulty cables
As simple as it sounds, faulty or damaged cables may be to blame.
Try replacing the cable that connects your modem to the DSL line.
Disable standby mode
Many network adapters are able to conserve power by shutting down
after inactivity. If that's the case, it may be that yours fails to
restart properly. There's an easy way to troubleshoot this.
Click Start>>Control Panel. Double-click System. Select the Hardware
tab. Click the Device Manager button. Highlight "Network adapters" in the
list and click its "+" symbol to see your adapter. Right-click your
adapter and select Properties.
Select the Power Management tab. Uncheck the box labeled "Allow the
computer to turn off this device to save power." Then click OK.
Check with your DSL provider
Its customer service technicians may have dealt with this problem
previously. |
| Protect friends when
forwarding e-mail |
| A forwarded e-mail message can gain a lot of
mass. Most e-mail programs include addresses of previous recipients and
senders automatically. Messages can become cluttered after only a couple
generations of forwarding. The included information is supposed
to be helpful. The idea is that you can see who has already seen the
message, and avoid sending it to them. But more often than not, all those
addresses are really just clutter. Furthermore, all those e-mail addresses
are shared with recipients. And messages can eventually make their way to
complete strangers.
There are a couple of simple ways to keep e-mail addresses out of
your forwarded messages. First, you can highlight and copy the text of the
original message. But don't copy the addresses! Then paste the text into a
completely new e-mail. This is the easiest solution.
You could also erase the addresses as you forward. After you select
the option to forward, highlight the addresses with your mouse and delete
them.
Some e-mail programs are set to forward messages as attachments. In
that case, you can't copy or make changes to the message. You'll need to
change your program's settings. These settings might also be listed under
"composing" or "sending."
Choose to include forwarded messages within the e-mail text or
"inline." You'll still have to erase names or addresses from the text. |
| Security for older Windows
versions |
| On July 11, 2006, Microsoft ended support for
Windows 98 and ME. These versions no longer receive technical support or
security updates. You can read a brief
announcement on Microsoft's site. But older
systems are still used in many homes and workplaces. Some people can't
afford to replace them. Others see no reason to upgrade if their machines
still work well. Without updates, these aging PCs might be sitting ducks
on the Internet. Newly discovered flaws will not be patched. If you're
running 98 or ME, your security is now completely up to you.
Security software must be used
These systems need top-notch security to survive their golden years.
That brings me to another, related problem: Software for 98 and ME is
drying up. The latest version of the ZoneAlarm fireweall (6.5) does not
support 98 or ME. Older versions will still work.
Other security programs may soon follow suit. If you still don't
have the basics – firewall, antivirus and anti-spyware – today's the day
to get your bases covered.
The following is my list of free security programs that work with
older versions of Windows. Get the programs you need, install them and use
them.
Firewalls
1.
Outpost
2.
Jetico Personal Firewall
Antivirus programs
1.
Avast! Home Edition
2.
ClamWin
3.
AVG Free Edition
4.
AntiVir PersonalEdition Classic
Anti-spyware programs
1.
Spybot Search & Destroy
2.
Ad-Aware Personal
3.
SpywareBlaster
4.
WinPatrol |
| XP MAKES IT EASY TO RENAME MULTIPLE FILES!
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| It's easy to snap tons of pictures with your
digital camera. But when you download them, you get names like
PIC00023.JPG. You could change each file name individually. But
I'd rather be taking photos than renaming files. So I change the names en
masse.
Windows XP makes it easy to rename batches of files. First, open
Windows Explorer. Right-click Start and select Explore.
Navigate to the folder that contains your photos. Select all of your
photos by clicking Ctrl + A. Their names will be highlighted.
Now, click F2. Rename the first file. When you press Enter, the
first file will have that name. The rest will have the same name, followed
by (1), (2), (3), etc.
If you're not using Windows XP, check your photo-editing software.
It may have a batch renaming feature. Just search the help file. |
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